Jr. Space Planner

Job Overview

The Junior Space Planner is responsible for supporting the development and implementation of efficient space utilization strategies. On a daily basis, this role involves analyzing floor plans, assisting in the design and layout of spaces, and collaborating with senior planners to optimize the use of available areas. The primary objectives include ensuring that space allocations meet organizational needs, enhancing workflow efficiency, and contributing to the creation of functional and aesthetically pleasing environments. Additionally, the Junior Space Planner will assist in maintaining accurate records of space usage and provide recommendations for improvements based on data analysis and feedback.

Organizational Impact

The Jr. Space Planner plays a crucial role in optimizing the use of physical space within real estate properties, directly supporting the organization’s goals of maximizing asset value and enhancing tenant satisfaction. By assisting in the development of efficient space layouts and ensuring compliance with regulatory standards, this role contributes to cost-effective property management and supports strategic planning initiatives. Their work enables better utilization of commercial and residential spaces, fostering operational efficiency and supporting the broader objectives of growth and sustainability in the real estate sector.

Key Systems

A Jr. Space Planner typically utilizes Computer-Aided Design (CAD) software such as AutoCAD or Revit for creating and modifying space plans. They may also work with space management and facility management systems like Archibus or FM:Systems to track space utilization and occupancy. Project management tools such as Microsoft Project or Asana help coordinate planning activities, while collaboration platforms like Microsoft Teams or Slack facilitate communication with stakeholders. Additionally, proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, is essential for reporting and presenting space planning proposals.

Inputs

A Jr. Space Planner typically receives a variety of inputs including architectural drawings, client briefs, zoning and building code regulations, and project timelines. These inputs often arrive via email, project management software, or direct communication from senior planners, architects, and clients. Additionally, they may receive feedback from site visits, vendor catalogs, and internal team meetings. The role requires interpreting these inputs to understand spatial requirements, design constraints, and client needs within the real estate development context.

Outputs

The outputs for a Jr. Space Planner include detailed space plans, layout drawings, and schematic designs that optimize the use of available space while complying with regulatory standards. These deliverables are often prepared using CAD or specialized space planning software and are shared through digital platforms, presentations, or printed documents. The Jr. Space Planner also produces reports summarizing space utilization, cost estimates, and compliance checks, which are communicated to senior planners, clients, and construction teams to inform decision-making and project progression.

Activities

- Assist in developing space plans and layouts for commercial and residential real estate projects

- Collaborate with architects, interior designers, and project managers to understand space requirements and constraints

- Prepare detailed floor plans using CAD software and other design tools

- Conduct site visits to measure spaces and verify existing conditions

- Support the creation of furniture layouts and specifications aligned with client needs and regulatory standards

- Coordinate with vendors and contractors to ensure space plans are feasible and cost-effective

- Maintain and update space planning documentation and databases

- Assist in preparing presentations and reports for clients and stakeholders

Recommended Items

- Training on CAD software (e.g., AutoCAD, Revit) and space planning tools

- Access to company space planning standards and templates

- Documentation on local building codes, accessibility standards, and real estate regulations

- Checklists for site measurement and space verification processes

- Guidelines for collaboration and communication with cross-functional teams

- Sample project plans and past space planning case studies

- Quality assurance standards for space planning accuracy and compliance

Content Example

- Space utilization reports and analysis documents

- Floor plans and layout designs using CAD or space planning software

- Furniture and equipment placement schematics

- Occupancy and density studies

- Project proposals and presentations for space allocation

- Compliance checklists related to building codes and accessibility standards

- Coordination documents for real estate and facilities management teams

- Meeting notes and action items from stakeholder consultations

Sample Event-Driven Tasks

- Responding to a request for additional workspace due to team expansion by creating revised floor plans and coordinating with facilities management

- Adjusting space layouts following changes in building occupancy regulations or safety guidelines

- Updating space utilization data and reports after a company relocation or office redesign

- Collaborating with vendors and contractors when new furniture or equipment deliveries require reconfiguration of existing layouts

- Addressing urgent space allocation needs triggered by organizational restructuring or departmental moves

- Reacting to feedback from employees or management regarding workspace functionality and making necessary adjustments

- Coordinating with IT and facilities teams when new technology installations impact space planning requirements

Sample Scheduled Tasks

- Conduct regular site visits to assess space utilization and ensure compliance with design specifications and safety regulations.

- Prepare and update floor plans and space allocation charts using CAD software or space planning tools on a weekly basis.

- Coordinate with project managers and architects to review and finalize space planning layouts for upcoming projects.

- Compile and submit weekly reports on space utilization metrics and project progress to senior planners or management.

- Schedule and participate in recurring meetings with real estate and facilities teams to discuss space needs and adjustments.

- Perform routine audits of existing office layouts to identify opportunities for optimization and cost savings.

Sample Infill Tasks

- Research emerging trends and technologies in space planning and workplace design to enhance current practices.

- Assist in developing presentations and proposals for client meetings or internal project reviews.

- Update and maintain a database of furniture, fixtures, and equipment (FF&E) specifications and availability.

- Participate in cross-functional training sessions to improve knowledge of real estate management and building codes.

- Collaborate with the sustainability team to explore environmentally friendly space planning solutions.

- Review and refine internal documentation and standard operating procedures related to space planning processes.