Career Counseling Assistant

Job Overview

The Career Counseling Assistant supports the Career Counselor in planning, organizing, and executing coaching programs for our employees. It is in charge of the majority of the administrative tasks such as coordinating mock interviews, creating and editing resumes that fit client requirements, assigning courses and coaching applicants prior to interview to successfully get placed with the company’s client directory.

Organizational Impact

The Career Counseling Assistant plays a vital role in enhancing the efficiency and effectiveness of the career counseling process. By providing administrative and operational support, the assistant ensures next to the Career Counselor that placements goals are reached, and quality interviews are performed. This role contributes to the organization’s success by streamlining processes, improving client satisfaction, supporting the development of a skilled and motivated workforce, and growth.

Key Systems

- The Career Counseling Assistant should be familiar with:

- Career assessment tools (CRM, ELMS, MS Suite) to assist in assessing resources.

- Video conferencing tools (e.g. Microsoft Teams) for virtual sessions.

- Resume-building tools (e.g., Canva, Adobe Spark, Adobe Acrobat) to assist the counselor in creating professional resumes.

Inputs

- The Career Counseling Assistant works with:

- Client academic records, resumes, and career assessment results.

- Labor market information, job descriptions, and industry trends.

- Internal collaboration with departments like recruiting and operations.

Outputs

- The Career Counseling Assistant contributes to:

- Preparing career path summaries and development plans.

- Organizing workshop materials and resource progress reports.

- Maintaining up-to-date cases.

Activities

- Schedule and coordinate individual and group counseling sessions.

- Assist in preparing and distributing client materials.

- Support the facilitation of workshops and courses.

- Maintain a detailed and organized agenda.

Recommended Items

- Client Intake Checklist

- Career Development Plan Template

- Resume Review Checklist

- Workshop Preparation Guide

Content Example

- Client intake forms and career interest assessments

- Appointment schedules and follow-up communication

templates

- Resource guides on local job markets and educational

programs

- Workshop materials and presentation slides for career

development sessions

- Reports on client progress and counseling outcomes

- Databases of employer contacts and internship

opportunities

- Feedback surveys and evaluation forms for counseling

services

Sample Event-Driven Tasks

- Responding to new client inquiries and scheduling initial counseling sessions

- Updating client records following career counseling appointments

- Coordinating with educational institutions or employers when clients express interest in specific programs or job openings

- Assisting counselors in preparing materials for upcoming workshops based on client needs

- Notifying clients of changes or cancellations in scheduled sessions

- Following up with clients who have missed appointments or require additional support

Sample Scheduled Tasks

- Preparing weekly appointment calendars and confirming client sessions

- Generating monthly reports on client engagement and counseling outcomes

- Conducting routine updates of career resource databases and employer contacts

- Scheduling and organizing regular career workshops or group sessions

- Performing quarterly audits of client files to ensure compliance with confidentiality and record-keeping standards

- Coordinating periodic training sessions for counseling staff on new tools or labor market trends

Sample Infill Tasks

- Research and compile up-to-date information on real estate career paths, certifications, and licensing requirements.

- Assist in developing and updating career resource materials tailored to the real estate industry.

- Organize and maintain a database of local real estate employers and internship opportunities.

- Support the coordination of career workshops and networking events for clients interested in real estate careers.

- Conduct preliminary assessments of client interests and skills to prepare for counseling sessions.

- Monitor industry trends and labor market data relevant to real estate to inform counseling strategies.

- Participate in training sessions to enhance knowledge of career counseling techniques and real estate market dynamics.

- Assist in managing client appointment schedules and follow-up communications.

- Help prepare reports on client progress and program outcomes for internal review.

- Collaborate with team members to improve counseling processes and client engagement strategies.