Assistant Construction Manager

Job Overview

The Construction Manager is responsible for overseeing and coordinating all aspects of construction projects from inception to completion. On a daily basis, this role involves managing project timelines, budgets, and resources to ensure that construction activities are executed efficiently and effectively. The Construction Manager must liaise with architects, engineers, and subcontractors to ensure that all work complies with design specifications and safety standards. Additionally, they are tasked with resolving any issues that arise during the construction process and ensuring that projects are completed on time and within budget. The primary objective is to deliver high-quality construction projects that meet client expectations and adhere to regulatory requirements.

Organizational Impact

The role of a Construction Manager is pivotal to the overall success of a company, as it directly influences the efficiency and quality of construction projects. By ensuring that projects are completed on time, within budget, and to the required standards, the Construction Manager enhances operational efficiency and resource management. This role also plays a crucial part in driving financial performance by minimizing delays and cost overruns, which can significantly impact the company's bottom line. Furthermore, the Construction Manager's work ensures compliance with safety regulations and building codes, thereby reducing legal and financial risks. The broader impact of this role is evident in its contribution to achieving strategic goals, such as expanding the company's portfolio or entering new markets, by delivering high-quality projects that meet client expectations and enhance the company's reputation. Additionally, the Construction Manager's coordination with other teams, such as design, procurement, and finance, fosters a collaborative environment that supports the seamless execution of projects.

Key Systems

A Construction Manager must be proficient in a range of essential software, tools, and technologies to effectively oversee and manage construction projects. Key platforms include project management software such as Procore, PlanGrid, or Buildertrend, which facilitate efficient project planning, scheduling, and collaboration. Familiarity with AutoCAD or Revit is crucial for reviewing and interpreting architectural and engineering designs. Additionally, proficiency in Microsoft Office Suite, particularly Excel, is necessary for budgeting and reporting tasks. Knowledge of Building Information Modeling (BIM) software is also important for enhancing project visualization and coordination. Furthermore, understanding safety management tools and compliance software is vital to ensure adherence to safety regulations and standards. Mastery of these systems is critical for a Construction Manager to successfully execute projects and maintain effective communication with all stakeholders.

Inputs

A Construction Manager is responsible for handling a variety of data, documents, and tasks essential for the successful completion of construction projects. The role requires inputs such as project plans, blueprints, and specifications, which are typically provided by architects and engineers. Additionally, they must manage schedules, budgets, and resource allocations, often sourced from project management software and financial systems. Regular updates and reports from on-site supervisors and subcontractors are crucial for monitoring progress and addressing any issues. Furthermore, compliance documents and permits from regulatory bodies are necessary to ensure adherence to legal and safety standards. These inputs collectively enable the Construction Manager to oversee and coordinate all aspects of the construction process efficiently.

Outputs

A Construction Manager is responsible for producing a range of critical deliverables that are essential for the successful completion of construction projects. These outputs include detailed project plans, progress reports, and budget analyses. The project plans outline the scope, timeline, and resources required, serving as a roadmap for the entire construction team. Progress reports provide updates on the project's status, highlighting any deviations from the plan and suggesting corrective actions. Budget analyses ensure that the project remains financially viable by tracking expenditures against the allocated budget. These deliverables are utilized by various stakeholders within the organization, such as project executives and financial analysts, to make informed decisions and ensure the project aligns with strategic objectives. Externally, clients and regulatory bodies may also rely on these outputs to assess compliance and project viability.

Activities

- Oversee and coordinate construction projects from start to finish. 

- Develop and manage project budgets and schedules. 

- Ensure compliance with safety regulations and building codes. 

- Supervise and direct construction personnel and subcontractors. 

- Conduct regular site inspections and quality control assessments. 

- Communicate effectively with clients, architects, and engineers. 

- Resolve any issues or conflicts that arise during construction.

Recommended Items

- Project Management Framework

- Safety Compliance Checklist

- Quality Assurance Guidelines

- Risk Management Plan Template

- Budget Tracking Spreadsheet

- Communication Plan Template

- Site Inspection Checklist

- Resource Allocation Chart

- Contract Management Guidelines

- Stakeholder Engagement Plan

- Time Management Techniques

- Environmental Impact Assessment Checklist

- Change Order Request Form

- Conflict Resolution Strategies

- Progress Reporting Template

Content Example

- Project schedules and timelines. 

- Budget estimates and cost reports. 

- Safety and compliance reports. 

- Progress and status updates. 

- Quality control and inspection reports. 

- Subcontractor agreements and contracts. 

- Risk assessment and mitigation plans.

Sample Event-Driven Tasks

- Onboard new construction jobs, including assigning roles and tracking relationships.

- Set up the job in the accounting system and establish cost segregation.

- Review contracts and bids, perform bid tabulation, and select vendors.

- Establish contracts with vendors and verify insurance compliance.

- Respond to change orders, validate scope adjustments, and update schedules for delays.

- Ensure compliance with permits and internal/external regulations.

- Review project documentation for compliance with lender requirements.

- Coordinate with subcontractors and arrange access as needed.

Sample Scheduled Tasks

- Prepare and distribute construction projects and variance reports.

- Coordinate and lead project team meetings.

- Audit construction project files and contract documentation.

- Maintain and distribute updates about project milestones and dependencies.

Sample Infill Tasks

- Investigate potential project issues and identify critical path delays.

- Research vendors, costs, and compliance requirements.

- Communicate with architects, designers, engineers, and project staff to address ongoing needs.

- Manage document control, ensuring all project-related updates are recorded accurately.