Department(s): Administration
Position Type: Full-Time
Office Location(s): San Pedro Sula | Honduras
Job Overview
The Executive Assistant provides high-level administrative and organizational support to company executives, ensuring the smooth execution of daily operations and strategic initiatives. This role manages calendars, schedules meetings, prepares reports, handles confidential correspondence, and acts as a liaison between executives and internal or external stakeholders. The Executive Assistant is a key partner in enhancing executive productivity and ensuring effective communication across departments.
Duties & Responsibilities
- Provide comprehensive administrative support to company executives
- Manage executive calendars, appointments, and travel arrangements
- Prepare reports, presentations, and professional correspondence
- Organize and maintain filing systems, documents, and records
- Schedule meetings, record minutes, and distribute summaries
- Communicate on behalf of executives with internal and external stakeholders
- Handle confidential information with discretion and professionalism
- Perform other administrative tasks as assigned
Education & Training
- High school diploma required; Associate’s or Bachelor’s degree preferred
- 5+ years of experience in administrative or executive support roles
- Additional certifications in office management or administration are a plus
Knowledge, Skills & Experience
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite and scheduling tools
- Attention to detail and accuracy in documentation
- Professionalism, discretion, and confidentiality
- Strong interpersonal and problemsolving abilities
- Time management and ability to handle multiple priorities
- Experience managing complex calendars and travel logistics